COVID -19 RISK ASSESSMENT
Covid-19 - a guide for Host Following government guidelines we will advice all guests 24 hours prior to the retreat not to attendif they are/ or think they might be in breach of these (re: return travel, flu like systems etc.). Putting in place social distancing measures – all mats at 2 meters apart, (max numbers dependent on size of hall) All retreat venues adhere to their COVID-19 protocol. We will ask students to bring their own mat/blanket/cushion to classes and avoid sharing. Cleaning and sanitizing all equipment before and after use (scissors, glue, etc) Ensuring hand washing / hand sanitizing upon entering the hall at the start of the retreat Instruct Washing hands on a regular basis during the retreat day Avoiding hands on adjustments and favoring verbal communications instead Ensure room well ventilated before, after and during class Surfaces cleaned and disinfected Responsibility of the studio owner to clean and disinfect the venue No shoes permitted in the venue we will ask guests to bring slippers Ensure teacher is as far away as possible from students
Set up and Preparation
Sanitizer widely available, hand washing facilities. Staff trained to wash and sanitize hands before and after every operation.
Ensure availability of sanitizer and hand wash soap.
All surfaces, handles and equipment to be sanitized by venue.
Ensure availability of disposable cloths and surface sanitizers
Guest Arriving
Guest congregating at entrance
A Sign displayed Asking Guests to maintain 2m apart and to wear masks until entry of the venue.
Guests will be notified via email to enter the entrance one by one and wait in line maintaining 2m apart
Use of Bathrooms
Email will explain W/C use need to made one by one and 2 meters are maintained whilst waiting
Guests will be asked to use the facilities one by one
Lunch
Food will be prepared and served by host wearing mask who will plate up individual plates and leave on table 2m away. Name place cards will be positioned on table for exclusive seat for each guest.
Large table will be set up with one seat empty on either side of each guest and the same station will be used for the art.
Art
Guest will remain at their designated station.
Guest will be supplied with sanitized Scissors and glue and 3 magazines for exclusive use.
Meditation, Yoga & Walk
Ensure teacher is as far away as possible from students
No Hands on Adjustments, instead use verbal instructions
Documents / Objects
Mindfulness Toolbox to be verbal and demonstrated GDPR & Info will be sent via email instead
No items to be passed around No documents to be given No Jewellery gift.
RISK ASSESSMENT ADDITIONAL MEASURES:
TRACK & TRACE we will have home address, telephone number and email address of all guests attending for an effective track and trace operation if necessary
.·INFORM GENERAL PUBLIC OF THE ACTIONS TAKEN (Risk Assessment), via WEBSITE. ·
INFORM HOSTS OF THE ACTIONS TAKEN VIA: 1. WEBSITE or EMAIL of this document 2.
Making the “Staying Safe” Poster below available at all Retreats
3. Provide Host with risk assessment and Manual
4. Host to be available at all times to clarify questions or doubts, and to update information as per Government´s communications ·
ACCESS CONTROL: All doors and access doors to remain open where possible (except fire doors). Customer access to toilets will be sanitized prior to retreat start. ·
SOCIAL DISTANCING- Yoga Mats will be kept at a (2 mts distance)
5. USE OF MASKS- To be worn by the host and guests when necessary
DECLARATION I certify that all controls are in place, which reduce risk to as low as is reasonably practicable, all Hosts have been informed and safe systems of work have been applied. Prepared by: Clover Norton Date: 27-7-2020 Approved by: Date: ADDITIONAL INFORMATION ON THIS DOCUMENT: · This document was prepared in MAY 2020, with information provided by HM Government, including Working Safely guidance. The retreats fall into the “ Day retreats and food service setting where food is delivered” category. · The WHO documents were consulted for additional information on “Covid-19 and NCD” and · Risk Rating Matrix: LIKELIHOOD IMPACT RISK RATING Result (L x I) Action 1 Very unlikely Insignificant – no injury 20-25 STOP – Stop activity and take immediate action 2 Unlikely Minor – Minor injuries requiring first aid 15-16 URGENT ACTION – Take immediate action and stop activity if necessary, maintain existing controls rigorously 3 Fairly likely Moderate – Up to three days absence 8-12 ACTION – Improve within specified timescales 4 Likely Major – More than seven days absence 3-6 MONITOR – Look to improve at the next review or if there is a significant change
5 Very likely Catastrophic – Death 1-2 NO ACTION – No further action but ensure controls are maintained and reviewed
T & C´S
Terms and Condtions
Day retreats
By booking a retreat with us means you agree to our terms and conditions.
We offer a full refund to vouchers purchased via our website within 14 days. After the 14 day period your voucher may be transferred to online retreats, a Spanish retreat or to another person but your voucher will not be not refunded.
You will have 18 months to redeem your voucher from the purchase date, this can be extended during Covid -19 era, contact us via email to extend your voucher.
Our retreats may be unsuitable during pregnancy.
We cannot cater for nut allergies but you may bring your own food
Fees include
Yoga, guided woodland walks, affirmation art, meditations, lunch, snacks and refreshments.
The Booking Contract
No contract will exist until you have paid your voucher, a date has been agreed and you have received a confirmation email. You will be sent a questionnaire and an details of the day 1-2 weeks before arriving at the retreat.
Cancellation policy
1. If for any reason you have to cancel your place on our retreat, please provide us with at least 10 days written notice you can transfer to another retreat date.
2. If you do not turn up on the day or cancel your attendance on the retreat day and / or you have given no written notice that you will not be attending then the full retreat fee is non refundable and non transferable
3. We cannot accept responsibility for lateness, changes to work, commitments, illness or personal circumstance within this 10 day period and we will not transfer the retreat
4. If a retreat is cancelled due to low numbers or for reasons beyond our control, we will endeavour to transfer you to another retreat date and you will be contacted immediately.
5. Please arrive promptly as in fairness to other guests if you arrive more then 30 mins late your place will be cancelled.
Exclusions
We do not accept responsibility or liability for cancellations, delays or losses caused by acts of god, war, threat of war, changes to personal circumstances I.e pregnancy, closure of airports, natural disasters, accidents, civil strife, pandemics, terrorist attacks or any other events beyond or within our control, guests injuries, illnesses, medical or psychiatric conditions developed during or subsequent to the retreat, loss or damage to personal property of guest.
- We cater for dietary requirements but we cannot cater for a nut allergy
- May not be suitable during Pregnancy
Other
Alcohol is forbidden.
Weekend Booking
Deposit of · £100 for a weekend retreat · Fees Fees include accommodation, full board, yoga tuition and guided hill walks, talks, cooking and meditation classes. We can arrange Transfers from airports at an extra cost per person, please email for prices. Flights and other transport to be arranged by guests.
The Booking Contract No contract will exist until you have paid your deposit and confirmation email has been received. This is because we only have limited places, and they fill quite quickly. You will be sent a questionnaire and an information pack 1-2 weeks before arriving at the retreat.
Balance of Fees The balance of the fees must be paid 4 weeks prior to your arrival at the retreat. The balance may be paid via our website, paypal or bank transfer.
Cancellation policy Though our spaces are limited we will endeavour to treat cancellations sympathetically. If there is a cancellation, we can transfer your deposit to another date if the cancellation is made at least 6 weeks before the original retreat date start. Cancellations made later than this cannot be refunded or transferred.
If a retreat is cancelled due to the Covid-19 pandemic low numbers or for reasons beyond our control, we will endeavour to transfer you to another retreat date and you will be contacted immediately.
Insurance Guests should have their own travel insurance, which will cover them in the event that they are unable to attend due to illness or bereavement.
Exclusions We do not accept responsibility or liability for cancellations, changes to personal circumstances I.e pregnancy, delays or losses caused by acts of god, war, threat of war, closure of airports, natural disasters, accidents, civil strife, terrorist attacks or any other events beyond or within our control, guests injuries, illnesses, medical or psychiatric conditions developed during or subsequent to the holiday, loss or damage to personal property of guest.
Other Accommodation may change for any unforeseen reason, we will endeavour to relocate the retreat to equal or better standard in the same area and you will be notified in writing if this occurs
By booking a retreat with us means you have agreed to the terms and conditions above